How InHive works

InHive is project management for client work. An agency, studio, or consultancy runs one hive (the organization). Inside it, clients own projects. A project is where the work lives: tasks, documents, time, chat, and a knowledge base that remembers what was said and written.

This is the user guide — how to do the work, not how the product is built.

Tip

Search (Ctrl+K or Cmd+K) is usually faster than browsing. Ask for the job (“invoice a client”, “import Monday”, “ask the knowledge base”).

The shape of a hive

Hive (your organization)
├── People — who is in the hive, and their role
├── Clients — companies you bill
│     └── Projects — one engagement
│           ├── Tasks (board / table / map)
│           ├── Features and decisions
│           ├── Documents → knowledge base
│           ├── Time → client invoices
│           └── Chat, calls, Ask, assistant
├── My Work / Schedule / Dashboard — across projects
└── Tickets — client requests (a ticket is still a task)

Admins and managers see every project. Members only see projects they have been added to.

Start here

1. Get started — create or join a hive, invite people, land the first project without rebuilding a board by hand.
2. Your account and hive — profile, appearance, and how a hive differs from a personal login.
3. Platform plans — what Studio, Team, and Enterprise include, and the 14-day trial. The subscription is the platform plan. Provider, key, and the monthly token cap are AI settings, not a second product.

Daily work

You want to…	Open
See the engagement	Projects
Create or move work	Tasks, Boards, table, and map
See what is on your plate	My Work
See what is late across the hive	Schedule (managers)
Bill a client	Clients, Time and invoicing
File a brief or meeting	Documents, Meetings
Ask what we already decided	Ask, Decisions
Talk or call	Chat and calls (Studio+)
Let an agent propose a change	Assistant (Studio+)
Connect Cursor or Claude	Agents

Two money flows

They are easy to mix up. They never share a screen.

• Time and invoicing — you bill your clients from hours on tasks.
• Billing — your hive pays InHive (seats, platform plan).

Words we use on purpose

• Hive — the organization. Onboarding says “Create your hive.”
• Platform plan — Studio / Team / Enterprise.
• AI settings — how that plan runs AI (provider, key, tier, budget). Never “AI plan.” See AI settings.
• Ask — project Q&A. It cites sources and does not create tasks. If the hive set an AI display name, that name is what you see.
• Assistant — a sitting that proposes writes. You approve.

If a page here disagrees with what you see in the product, believe the product and tell us — this guide is meant to stay aligned.